Leave, your organisation and help, where you already hire.
Once someone joins, Aptitude HR keeps working for them and their managers: their leave, their place in the organisation, their first day and help whenever they need it.
Leave that follows your reporting lines
Everyone applies for leave in the same place they work. The request goes to the people who should decide, with everything they need to decide it.
- Dates
- Mon 8 to Wed 10 Dec
- Left after this
- 11 of 18 days
- Team away then
- 1 person
Goes to everyone she reports to
- DODaniel Okafor Decision maker Approved
- SLSara Lindqvist Team lead Waiting
Apply in a few clicks
Choose the type, the days or half days, and see the days it takes and the balance left before sending. Holidays and days off are marked on the calendar.
Approved by the right people
A request goes to everyone the person reports to. With a decision maker, theirs is final; otherwise every manager approves. Nobody approves their own.
Balances worked out, never typed
Grants, monthly accruals, carry forward, expiry and HR's adjustments, less pending and approved days. A holiday added later corrects the balance by itself.
A calendar that respects the hierarchy
Managers see leave in their roles and the roles under them, never above. HR sees the whole company. Approvers see who else in the team is away.
Reminders and hand-offs
Approvers are reminded after two working days, and a request whose approvers have left goes to HR to decide.
Interviews know who's away
Approved leave keeps a panelist out of interview slots and bookings, and tells the round's decision maker and HR if a booked panelist won't be there.
Your organisation, as a chart you can work in
Roles, teams and who reports to whom live in one chart. The same structure decides what each person can open and who approves their requests.
Roles you design
Each company builds its own roles in a hierarchy and chooses what each one may see and do. People can hold more than one role.
Change it on the chart
Drag people onto roles and roles under others. Every change is confirmed first and follows the same rules as the users list.
Teams and leads
Group people into teams under a role and give roles and teams a lead. Whoever joins reports to the lead without anyone setting it by hand.
Reporting lines
Draw who reports to whom, and mark one manager as the decision maker. Leave approvals follow these lines.
Nobody grants themselves more
People who change the organisation can only place colleagues in roles that allow no more than they can do. What a role may do stays with super admins.
Passwords stay personal
New colleagues and password resets get a single-use link. Nobody sets a colleague's password.
From the hire to a ready first day
When someone is hired, IT and the hiring team get what they need to have everything ready before the joining date.
A checklist for every hire
Your company's own checklist, or a sensible default. IT ticks the steps and marks the new hire ready to onboard.
Dates that move with the hire
A changed joining date or a withdrawn hire tells IT and the hiring team straight away.
Soonest first
Onboarding lists every hire by joining date, so the next person to start is always at the top.
Help that knows each person's role
A guide to every page and an assistant beside it, for everyone in the company. Neither ever explains a page the person can't open.
Answers only cover the pages your role can open.
A guide to every page
Every page, section and button explained, showing only what the reader's roles allow. Each article opens with a link to the page itself.
Search that finds the answer
Search finds the section that answers the question, not just the article it sits in.
An assistant for their role
It answers from the same guide, so it explains only what the person can use, and says who can change their access when they ask about more.
Ideas reach us
Describe a feature you'd like and the assistant drafts the request. Nothing is sent until you confirm it, and you can follow it under Your requests.
Private by default
Each person's conversations are their own. Even Aptitude HR support viewing the portal as them doesn't see them.
Notified when it matters
A bell in the portal shows requests to decide, decisions and reminders. Emails can be turned down; the bell keeps everyone up to date.
See your people and your hiring in one place.
In a demo we set up your organisation, run a leave request through its approvals and show the guide your team would see.